In today’s fast-paced world, digital solutions have become the new standard, making life more convenient and efficient for individuals and businesses alike. One major step forward is Remote Online Notarization (RON). In Minnesota, this modern approach allows notaries to verify and notarize documents entirely online using secure audio-visual communication tools.
Whether you’re finalizing a real estate deal, signing financial forms, or handling personal legal matters, RON offers a hassle-free, legally sound alternative to traditional notarization. But what types of documents can be notarized using RON in Minnesota? Let’s explore.
📍 Pro-Mark Loan Signing Services LLC
📞 Call: 612-670-7651
📧 Email: [email protected]
Understanding Remote Online Notarization in Minnesota
Remote Online Notarization (RON) allows a commissioned notary public to notarize electronic documents via a secure online platform. The process includes identity verification, real-time video conferencing, and digital signatures and seals.
While the signer can be located anywhere in the world, Minnesota law requires the notary to be physically present in the state during the notarization session. This ensures compliance with Minnesota’s legal standards and adds an extra layer of security and trust.
Types of Documents You Can Notarize with RON in Minnesota
Many commonly used documents are eligible for Remote Online Notarization in Minnesota. Below are the main categories:
1. Real Estate Documents
The real estate industry has seen one of the biggest benefits of RON. These documents often require urgent and secure handling, making RON a perfect fit. Examples include:
- Warranty Deeds
- Quitclaim Deeds
- Mortgage Documents
- Refinancing Agreements
- Lease Agreements
RON allows these transactions to be completed faster, especially when buyers, sellers, or agents are in different locations.
2. Financial Documents
Important financial forms often require notarization to validate authenticity and prevent fraud. With RON, you can notarize financial documents such as:
- Loan Agreements
- Promissory Notes
- Bills of Sale
- Power of Attorney (POA) Forms
Especially in situations involving banking or lending institutions, having the option to complete paperwork remotely adds convenience and speed.
3. Personal Legal Documents
Life events often come with documentation that needs to be legally verified. These personal legal documents can also be notarized through RON:
- Affidavits
- Statutory Declarations
- Parental Consent Forms (e.g., for child travel)
- Name Change Documents
Using RON ensures your documents are legally binding without needing to visit a notary in person.
4. Business Documents
For busy professionals and entrepreneurs, time is money. RON allows business owners and corporate teams to handle paperwork efficiently and securely. Examples include:
- Articles of Incorporation
- Partnership Agreements
- Contracts and Service Agreements
- Meeting Minutes
Businesses can stay compliant and move forward quickly with remote notarization.
5. Healthcare Documents
Medical-related documents often need to be notarized in a timely manner. Whether you’re making healthcare decisions or providing consent for treatment, RON is a secure option for:
- Advance Healthcare Directives
- Medical Consent Forms
- HIPAA Authorization Forms
Especially for individuals who are hospitalized, elderly, or residing in care facilities, RON removes physical barriers while still ensuring legal compliance.
Benefits of Using Remote Online Notarization
Choosing RON comes with several advantages for both individuals and organizations. Here’s why Minnesotans are increasingly turning to online notarization:
✅ Convenience
RON allows you to notarize documents from the comfort of your home, office, or anywhere with internet access. No need to travel or book appointments during business hours.
✅ Time-Saving
Skip the waiting room and the commute. Online notarization is fast, often completed within minutes once your documents and identity are verified.
✅ Accessibility
Ideal for people in remote locations, those with mobility challenges, or anyone needing to meet tight deadlines.
✅ Security
RON platforms use advanced encryption and identity verification tools, helping protect your sensitive information and ensuring the process meets legal standards.
✅ Efficiency
RON streamlines the entire workflow, which is especially helpful for professionals handling multiple transactions or individuals managing time-sensitive issues.
Minnesota Requirements for RON
To ensure legal validity, notaries performing RON in Minnesota must meet certain state-specific requirements. These include:
- Holding an active notary public commission in Minnesota.
- Completing registration with the Minnesota Secretary of State to perform RON.
- Using approved audio-visual technology that complies with state security standards.
Being physically located within Minnesota during the notarization. - Accurately verifying the signer’s identity through state-approved methods such as credential analysis and knowledge-based authentication.
By working with a mobile notary service familiar with these requirements,
How to Prepare for Remote Online Notarization
Before your remote notarization session, a little preparation goes a long way. Here’s what you’ll need:
✔ Choose a Qualified Notary
Make sure your notary is authorized to perform RON in Minnesota and has the proper technology and experience.
✔ Verify Your Technology
You’ll need a stable internet connection, a computer or smartphone with a camera and microphone, and access to the necessary RON platform.
✔ Prepare Your Documents
Your documents should be in electronic format (such as PDF) and ready to be uploaded for the session.
✔ Have Your ID Ready
You’ll need a valid, government-issued ID (such as a driver’s license or passport) for identity verification during the notarization.
✔ Schedule a Session
Coordinate with your notary to choose a convenient time for the session. Some notary services, like Pro-Mark, offer flexible scheduling to fit your needs.
Why Choose Loan Signing Services?
Finding a notary service that’s both convenient and trustworthy is essential—especially when dealing with important legal or financial paperwork. In Minnesota, Remote Online Notarization (RON) has made it possible for individuals and businesses to complete the notarization process without needing to leave their location. With authorized RON providers now offering secure and seamless digital experiences, it’s easier than ever to get documents notarized efficiently and in full compliance with state requirements.
📍 Pro-Mark Loan Signing Services LLC
📞 Call: 612-670-7651
📧 Email: [email protected]
Frequently Asked Questions (FAQs)
Q1: Is Remote Online Notarization legal in Minnesota?
Yes. RON has been legally recognized in Minnesota since January 1, 2019, and is governed by specific state requirements to ensure document authenticity and validity.
Q2: Can any document be notarized using RON?
Most documents are eligible for RON, including real estate, legal, financial, business, and healthcare documents. However, it’s always best to consult your notary to confirm document eligibility.
Q3: Do I need to be in Minnesota to use RON?
No, only the notary needs to be located in Minnesota during the notarization. You, as the signer, can be anywhere in the world.
